First: Name and location of the association:

• In accordance with the provisions of the regulations for the establishment of health societies in the Saudi Commission for Health Specialties, the establishment of the Saudi Society for Clinical Pharmacy was approved by the Board of Trustees Resolution No. 1 / A / 2018 and dated 30/5/2018 according to the general regulation for the establishment of professional health scientific societies. Saudi Commission for Health Specialties - Health Associations Branch in Al-Sahafa District, Riyadh, Saudi Arabia. It may also establish branches elsewhere if necessary.
   

Second: Objectives of the Association:

1. Developing professional scientific intellectuals in the field of clinical pharmacy and developing the scientific and professional performance of the members of the association.

2. Provide an opportunity for workers in the fields of specialization and interests of the Association to contribute to the movement of scientific and professional progress in these areas.

3. Facilitating the exchange of scientific production and scientific and professional ideas in the field of the Society's interests between the institutions and bodies concerned inside and outside the Kingdom.

4. Provide advice and carry out the necessary studies to raise the level of performance in the areas of clinical pharmacy in various institutions and bodies.

5. Contributing in setting standards of practicing the profession in the specialty of clinical pharmacy and participating in monitoring and maintaining its performance.

6. Contributing to raising the level of health awareness among the public.

7. Contribute to the development of programs and services provided to clinical pharmacists to prepare them to practice the profession in a developed environment.

8. Contribute to the development of educational skills of clinical pharmacists in universities and residency and fellowship programs.

9. Developing educational programs for emerging clinical pharmacists.

10. Create a database of specialized clinical pharmacists for reference when needed.

11. Preparing the clinical pharmacist to be the first reference for therapeutic pharmacy (or for reliable pharmaceutical information).

12. To produce publications that become reliable scientific source.

13. Encourage the members of the Association to pass the specialization tests (Board).
 

Third: Activities of the Association:

1. Conducting conferences, symposia, seminars and workshops to discuss issues related to areas of clinical pharmacy interest.

2. Conducting scientific research in its fields of interest and related knowledge, encouraging its conduct, publishing the results of such research, and distributing and exchanging it with the concerned bodies.

3. Issuing a journal or periodical or both to publish research and studies related to areas of clinical pharmacy interest.

4. Issuing leaflets, awareness publications and other means of health awareness to raise the level of knowledge and awareness among the public in the areas of specialization.

5. Conducting scientific trips and organizing cultural scientific competitions in the fields of clinical pharmacy.

6. Contribute to the training program and continuing medical education in the areas of specialization.

7. Participation in local, regional and international exhibitions and seminars.

8. Invite relevant scientists and thinkers at the national, regional and international levels to participate in its activities.

9. Issuing clinical rules and evidence in the field of clinical pharmacy.

10. Participate in the evaluation of professional qualifications and professional performance of practitioners in the field of clinical pharmacy specialty in agreement with the relevant authorities.

11. Providing technical advice to the various health authorities regarding health practices, activities and procedures, and evaluating health facilities for the purpose of accrediting them to provide the service.

12. Establishing an orientation program for trainee pharmacists and program managers.

13. Honoring outstanding research in the field at the level of the Kingdom, in order to encourage pharmacists to engage in research.

14. Assist members of the Association in obtaining scientific publications in the field of books, magazines and published research.

15. Strengthen the role of clinical pharmacists within the health team and seek recognition of them by the employer and demand the credits and privileges owed to them.

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Fourth: Types of Membership - Conditions - Procedures

Membership is divided into three types:

1. Active membership, provided that:

   1. To be classified as a clinical pharmacist by the Saudi Commission for Health Specialties.

   2. Must have or are enrolled in one of the residency programs in general clinical pharmacy, a certificate of specialization or a master's degree in clinical pharmacy or higher, inside or outside Saudi Arabia.

   3. Pay the annual membership fee.

   4. Submit the application form on the website of the Saudi Commission for Health Specialties accompanied by the required academic and professional certificates (documents).

   5. The Commission may refer applications for eligibility for membership

2. Enrollment Membership:

   1. Practitioners, workers and those interested in the field of the Association who do not meet the requirements of the scientific qualification specified for the membership of the working.

   2. University students from the Faculty of Pharmacy and all health colleges.

   3. The Associate member is exempted from 50% of the annual fees. He may attend the meetings of the General Assembly and its various committees and participate in the discussions without having the right to vote.

3. Honorary Membership:

   1. The honorary member shall be exempted from the condition of paying the subscription.
       

Fifth: Termination and Return of Membership:

The Association shall terminate the membership procedures in the following cases:

1. If the member loses a condition of membership.

2. If the annual contribution is not paid after one year from its maturity.

3. Withdrawal or death of the member.

4. If he carries out any work or activity that causes material or moral damage to the association, and membership in this case shall not be terminated unless with the approval of the board of directors of the association.

5. In case of reinstatement of membership, membership may be returned to the member who lost it by a decision of the Board of Directors after the removal of the reasons for the previous membership, provided that the application for membership in new procedures.

 

Sixth: The General Assembly:

• The General Assembly is composed of all active members, who have paid their annual contributions. The General Assembly holds an ordinary meeting once a year. The Board of Directors shall prepare the agenda of the General Assembly and invite the Chairman of the Board of Directors to meet. The general assembly may hold an extraordinary meeting at the request of one-fifth of its members or the president of the association.
   

Seventh: Functions of the General Assembly:

The General Assembly strives to achieve the objectives of the General Assembly through the following actions:

1. Adopting the annual report prepared by the Board of Directors on the activities of the Association.

2. Approving the annual budget of the society and approving its final account every year.

3. Discuss and approve the action plan submitted by the Board of Directors.

4. Issuing rules governing the internal work of the Assembly.

5. Election of the Board of Directors.

6. Propose the establishment of branches of the Association on the recommendation of the Board of Directors.

7. Appointing an external legal auditor for the Society's accounts and determining his fees.

8. Propose the dissolution of the Board of Directors and organize new elections.
    

Eighth: Chairman of the Association Honor:

• The Board of Directors may nominate an Honorary President of the Association from among public figures known for their interest in the areas of work of the Association, and those who have material and moral contributions to the Association and raise it to the Council of professional scientific health societies.
   

Ninth: The Society's Budget and Final Accounts:

The Chairman of the Board of Directors and the Treasurer shall be responsible before the Board for the financial works and actions of the Association. The Treasurer also performs the following tasks:

1. Prepare final accounts in accordance with professional rules and customs.

2. Follow-up the collection of annual contributions of members with the Commission.

3. Supervise the collection of the Society's sales of its publications, periodicals, and services provided within the limits of its objectives.

4. Follow up the revenues of the Assembly's workshops, seminars and conferences.

5. Following up on donations, donations and grants provided by governmental or private bodies or individuals.

6. Prepare the budget in the financial year of the association from the beginning of its establishment and ending with the fiscal year.
    

Tenth: Composition of the Board of Directors

1. A board of directors shall be composed of seven to eleven members elected by the General Assembly by secret ballot among the nominated members of the Board who meet the nomination conditions.

2. The term of membership of the Board is three years, renewable once. The Chairman of the Board of Directors may not continue for more than two consecutive sessions until after the passage of two more consecutive sessions.

3. If a member of the Board of Directors is absent from the Board meetings three times in a row without an acceptable excuse, the Board of Directors may consider him to be resigned (or five separate times).

4. When a member of the Board of Directors elected by the General Assembly becomes vacant for any reason, the Board of Directors shall have the right to choose a replacement member.
    

Eleventh: Board Meetings

• The Board of Directors shall hold a regular meeting at least every three months and its meeting shall not be valid unless attended by a majority of its members. It may hold extraordinary meetings if requested by more than half of its members or the Chairman of the Board of Directors, in which case the meeting shall be limited to discussing the issues for which the Board has held. Decisions of the Board of Directors shall be issued by a majority vote of the attendees.
   

Twelfth: Functions of the Board of Directors:

The Board of Directors shall have the following competencies:

1. Propose the budget of the Assembly.

2. Prepare the agenda of the General Assembly.

3. Propose the general policy of the Association within the framework of the objectives set forth in these rules and submit it to the General Assembly for approval

4. Propose the internal rules of the association and organize its work.

5. Forming committees and specialized groups to perform the tasks and activities of the association.

6. Prepare the annual report of the activities of the Assembly and presented to the General Assembly.

7. Determine the annual contributions of members.

8. Approve studies and research.

9. Approve the holding of seminars, seminars and conferences in accordance with the relevant regulations followed by the Commission.

10. Accepting donations, donations, grants and aid from the public and private sectors or individuals.

11. Follow up the implementation of the resolutions of the General Assembly and the Council of Health Professional Scientific Associations.

12. Election of the Chairman, Deputy, Treasurer and Secretary of the Assembly at its first session.

13. The Board has the right to employ individuals or legal entities or both to assist the Board in the performance of its duties in return for a fee decided by the Board.

14. Supervise the investments and endowments of the Association
     

Thirteenth: Functions of the Chairman:

The Chairman of the Board of Directors shall perform the following tasks:

1. Assumes the general management of the association and chairs its meetings.

2. Representing the association before others and acting on its behalf in contacting official and non-official bodies in the Kingdom and abroad.

3. Presiding over the meetings of the General Assembly and convening the ordinary meeting.

4. Receive the request for extraordinary meetings of the Board of Directors and the General Assembly.

5. Appointing employees if necessary and determining their salaries after approval of the Board of Directors.

6. Signing of correspondence between the Association and its clients.

7. Follow-up the implementation of projects and programs and the contributions of the Assembly in workshops, seminars and conferences.
    

Fourteenth: Functions of the Vice Chairman:

• The President shall assist and perform his duties in his absence and shall enjoy all his powers.
   

Fifteenth: Functions of the Board Secretary:

The Secretary of the Council shall be responsible for all matters entrusted to him by the President of the Association.

1. Assists the President in the management of the Assembly and attends the agenda of the meetings, with the approval of the President of the Assembly.

2. Editing the minutes of the meetings of the Board of Directors and the General Assembly and recording them in their records.

3. Edit the annual report of the Association and submit it to the Board of Directors for approval.

4. Ensure adherence to the rules governing associations and the internal rules of the association in all issues issued by the general assembly, the board of directors and committees.
    

Sixteenth: Functions of the Treasurer:

The Treasurer shall be responsible for all matters related to the funds of the Association as a supplier or disbursement.

1. Keeping the necessary financial and accounting records according to the revenues and expenses of the association.

2. Follow-up of the payment of annual membership contributions by members of the Association

3. Pay all amounts due from the association.

4. He signs internal papers within his jurisdiction.

5. Deposits the funds of the Association in a bank and signed together with the President on the securities exchange.

6. Buy what the Assembly needs after the approval of the President.

7. Prepare the annual report on the budget of the Association and submit it to the Board of Directors after review by the Chartered Accountant for approval, and then submitted to the General Assembly